arkrooms features: everything your kids' ministry schedule needs

Safe rooms, every Sunday

A schedule that breaks one of your safety rules can't be approved.

The right adults in every room: Two adults per room by default, or each age group's own minimum, and a woman in every room if you require it.
Ratios that follow the kids: Set kids per adult for each age group (3 babies to 1 adult, say), and rooms are staffed for the kids you expect.
Training that's current: Only trained volunteers are scheduled, and they're reminded 60, 30 and 7 days before it runs out.
Background checks, if you require them: A passed check in Planning Center becomes a rule, checked like the others.
Teens as helpers, never as adults: Teens serve as extras alongside the adults, never counted toward them, and only with a parent if you like.
Your own rules: At least, at most, never together, only these rooms, per month, or required, set as musts or preferences.

Every room and service filled automatically, ready for a leader to approve.

Proposed from your rotation: Teams take turns by block, or one big team takes turns by person, and each block's schedule is drafted for you.
The work shared out: Repeats are spread out, nobody is overloaded, and whoever served most lately goes last.
Couples and households together: Couples who serve together are put in the same room, and families can be kept to one service.
Tweak, then approve: Leaders move people around and every change is checked as they make it.
Your limits: The main service once each, a most-slots-per-Sunday limit, and Planning Center blockouts if you use them.
Sundays that change: Mark a service cancelled for Christmas or a combined service, and the schedule follows.

The right people are asked, and the rules are still kept.

Ask in two taps: "Can't make it?" goes only to people who can take that room without breaking a rule, the next teams first, then everyone.
Subs as trades: Optional: whoever covers you, you cover them, and Arkrooms keeps track of who owes a Sunday.
Swaps between teammates: Two volunteers trade Sundays, checked against the same rules.
Leaders approve: An optional approval step, one tap from the email.
Emergencies: A last-minute call-out alerts the leaders and asks every team at once.

The room, the time, who they're with, and how to set it up.

My schedule, on any phone: Their Sundays with arrival times and partners. Nothing to install.
A calendar that keeps itself up to date: A private calendar feed for Google, Apple or Outlook calendars.
Reminders on their terms: Emails on the days the church picks, with its note, and each volunteer can choose their own.
A map of your building: Their room highlighted on your own floor plan, with your setup notes for it.
Sign-ups, with the rules checked: Optional: volunteers sign up for open places, and the rules are kept.
A welcome tour: A short tour and a guide for each role, so nobody needs training to use it.

What needs them, first, and every room at a glance.

"Needs you": Sub offers to approve and schedules to review, at the top of their home page.
This morning: Who's in each room, with how many kids have checked in.
Alerts when a room needs another adult: During services, leaders and admins get an email and a banner when a room has more kids than its adults cover.
Who didn't come: The morning after, leaders mark no-shows and late call-outs, so reliability shows up in your stats.
A weekly leader email: The coming Sunday's team and this week's lesson link, on the day you choose.

Your church stays in Planning Center. Arkrooms reads from it and publishes back.

Sign in with Planning Center: Teams, people, households, training dates and blockouts are read for you. There's nothing new to type in.
Publish to Services: Approved schedules go into Planning Center Services, in the positions you choose.
Roster problems, found and fixed: A discrepancies page spots mismatches between your records and Planning Center, and an admin picks the fixes to make.
Check-Ins counts: Kids per room next to the adults scheduled, and kids per Sunday over the year. Read-only, numbers only.
Calendar bookings: Optional: rooms booked in Planning Center Calendar are checked against the rooms your services use.

See coverage, fairness and follow-through at a glance.

Stats: Slots served by team and person, subs, emergencies and no-shows, for any dates, with a CSV export.
Who's stepping up: The people who covered for others, so you can thank them.
What to plan for: Each age group's typical Sunday and a number to staff for, which you can raise for Easter or VBS.
Alerts: Training about to expire, people who haven't served lately, and anyone carrying too much.

Set up for how your church actually runs.

Guided setup: A new church is walked through every step, from Planning Center to its first schedule, with sensible defaults to accept.
Your services, age groups and rooms: Up to six services, each with its own age groups, and connected rooms that work as one.
Your own floor plan: Draw it over a picture of your building, or bring in rooms from Planning Center Calendar.
Your brand: Your name, logo, colors, font, and light or dark mode.
Settings for everything: Every rule and option in one searchable place, checked before it's saved.
Email from your church: Reminders and alerts carry your church's name, and replies go to your office.

Built for children's ministry, with people who serve in one.

Planning Center access is limited to what Arkrooms uses, and only approved schedules and the fixes an admin chooses are written back.

Check-Ins is read as numbers only, and schedules keep Planning Center IDs instead of names.

Updates never go out during services, and each church's data is kept separate and backed up.